Catering Per-Head Calculator
Finds a catering quote and per-guest price from food cost and a target margin.
Every calculation runs instantly in your browser, so your inputs are never sent to a server, and the tool is free with no sign-up. You can save the results as an Excel file with live formulas and reuse them later.
Inputs
- Guests
- Food cost / guest ($)
- Target margin (%)
Example calculation
Total quote: $1,000.00
| Price per guest | $20.00 |
|---|---|
| Estimated profit | $400.00 |
Method & notes
Price = total food cost ÷ (1 − target margin). Labor and rentals are separate.
Tips
Change any input and the result recalculates in real time. After downloading the Excel file, you can reuse it by editing only the yellow input cells.
FAQ
How does the Catering Per-Head Calculator work?
Finds a catering quote and per-guest price from food cost and a target margin. Price = total food cost ÷ (1 − target margin). Labor and rentals are separate.
Can I save the results?
Yes. You can download the results for free as an Excel (.xlsx) file with live formulas that recalculate when you change the yellow input cells.
Is it free?
Yes — all Calcova calculators are free, and you can save results as an Excel file.